The system doesn't just set reminders. It emails contractors, reads their replies, books visits, chases reports, and monitors compliance across your entire portfolio. Fully autonomous, end to end.
Book a DemoThe system runs 24/7 in the background. It doesn't set reminders for your team. It does the work itself. Contractors and hotel staff just write emails in plain English.
Service due date approaching? A schedule is created automatically.
The system emails the contractor, attaches documents, and follows up. All on its own.
Free-text emails parsed. Dates, costs, and documents extracted instantly.
Hotel confirms date. Calendar invites sent. Contractor reminded before visit.
The system chases the report, reads it, checks compliance, and flags remedial work.
Contractors reply however they like. No forms, no templates, no special keywords. The AI accurately extracts dates even from vague, informal, or multi-option messages like "probably Tuesday or Thursday next week."
No Training RequiredIf the hotel team doesn't respond, the system escalates up the chain. If it detects an out-of-office reply, it escalates immediately to the next person. No waiting for timeouts.
OOO Auto-DetectionEvery attachment is classified automatically: service reports, RAMS, insurance certificates, PTW forms. AI extracts expiry dates, engineer names, certifications, and flags compliance gaps.
AI ClassificationWhen proposed dates expire unconfirmed, the system sends a follow-up referencing the previous proposal. Escalation level is preserved, so the second round goes straight to senior management.
Conversation MemoryNo special formats. No structured forms. Contractors write emails the way they always have, and the AI understands perfectly.
Annual gas safety inspection at The Mayfair Townhouse. Here's what happens without anyone lifting a finger.
Schedules are created automatically when services approach their due date. No manual data entry needed. The system knows what's due and when.
Every email uses first-name greetings. Key stakeholders are always CC'd. Each hotel has its own email identity, not a generic system address.
Real-time view across all sites showing upcoming services, overdue items, compliance gaps, supplier performance, and system health.
Every service report is read by AI. Compliance is assessed. Remedial work is flagged and tracked through to completion.
Upload contract spreadsheets. See a colour-coded margin matrix across all sites. Edit prices inline with instant recalculation.
Comprehensive reports auto-generated on the 1st of every month: overdue services, missing reports, open remedials, all in one Excel.
PTW forms, RAMS, and insurance certificates are tracked with AI extraction. Expiry dates monitored. Gaps flagged automatically.
Three-level escalation per hotel. Out-of-office detection with instant re-routing. Context-aware re-requests when dates expire.
Every hotel keeps its own timing, contacts, document requirements, and email identity. Defaults cascade from client to site level.
See how TYTEN AI can take over contractor correspondence, compliance tracking, and reporting across your entire portfolio, so your team doesn't have to.
Book a Demo